Privacy Policy

Introduction

This Privacy Notice explains how the RAPTOR Consortium (hereinafter referred to as the “Consortium”, “we”, “us” and “our”) collects and processes personal data through our website. RAPTOR is a European Defence Fund (EDF) funded initiative and strictly adheres to EU Regulation 679/2016 (GDPR) and any other relevant national data protection legislation.

Definitions
  • Personal Data: Personal Data is any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, indicatively by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
  • Personal Data Breach: Personal data breach is a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to personal data transmitted, stored or otherwise processed.
  • Controller: Controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
  • Processor: Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
  • Processing: Processing is any operation or set of operations which is performed on personal data or on sets of personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  • Third Party: Third Party is a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
  • Consent: Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
The Controller

The RAPTOR Consortium serves as the Data Controller regarding the processing of personal data for activities carried out through this website.

As the data controller, the RAPTOR Consortium has implemented numerous technical and organisational measures to ensure comprehensive protection of personal data processed through this website.

Principles we adhere to

We are committed to and adhering to the following principles of processing personal data in accordance with Article 5 of the Regulation. The personal data is:

  • processed lawfully, fairly and in a transparent manner in relation to the data subject (principle of ‘lawfulness, fairness and transparency’);
  • collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (principle of ‘purpose limitation’);
  • adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (principle of ‘data minimisation’);
  • accurate and, where necessary, kept up to date; we take every reasonable step to ensure that personal data that is inaccurate, having regard to the purposes for which it is processed, erased or rectified without delay (principle of ‘accuracy’);
  • kept in a form that permits identification of data subjects for no longer than it is necessary or as required by relevant Laws (principle of ‘storage limitation’);
  • processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical and organisational measures (principle of ‘integrity and confidentiality’).

Finally, we are able to demonstrate compliance with the aforementioned principles (principle of ‘accountability’).

Collection of Personal Data

The RAPTOR Consortium as the Data Controller collects Personal Data from you within the purposes of research and the project’s scope. So, in the following cases:

  • When you contact us directly or indirectly (e.g. through the project’s webpage and/or e-mail, or through our partners, or through our Social Media pages, etc.), in order to be informed regarding the Project or ask for relevant information;
  • If you fill in any of our documents or subscribe to our newsletter;
  • The RAPTOR Consortium may also publish video or photographs of images in case of events or workshops, provided that the relevant data subject gave its consent to the publication of it. There is no transfer of this personal data to third parties outside the same RAPTOR Consortium.
Categories of Data Subjects

The categories of data subjects include:

  • Website visitors.
  • Consortium Partners and project collaborators.
  • Social Media users.
  • Participants in RAPTOR activities and events.
  • General Public & stakeholders.
Personal Data we may collect

Data from the following categories of personal information about you may be collected and processed per case in order to serve the purpose of the data collection and in accordance with the relevant legal basis as described in this Policy:

  • Contact details with you or a natural person you may indicate instead of you (name, surname, address, email);
  • Incident investigation data, such as incident details, data of persons involved or related information;
  • Information required by the institutional framework such as personal data of persons depended or related to our Consortium members;
  • Apps/websites/social media-related data (cookies, full name or nickname, information you publicly disclose and comments on social media, or email attachments);
  • Photos or videos captured at events, uploaded on our social media or website (only with explicit consent).
Purposes and Legal Basis of Data Processing

The processing of personal data is based on one of the “legal bases” as referred to in Article 6 of the Regulation (or Article 9 in case of special categories of personal data).

We process your data for:

  • Providing information about RAPTOR activities (based on your consent).
  • Dissemination and communication activities (e.g., newsletters, event invitations, with consent).
  • Managing project activities, complying with contractual and legal obligations (project administration).
  • Securing and improving the functionality of our website (legitimate interest).
Retention of Data Period

Personal data will be retained for the project’s duration and for 4 years thereafter, as required by European Commission guidelines.

Data collected based on consent (e.g., newsletters) are retained until consent is withdrawn.

Data protection measures

RAPTOR Consortium employs stringent security measures, including:

  • Limiting data access exclusively to authorised personnel and project partners.
  • Secure data storage on encrypted and monitored platforms.
  • Regular monitoring and review of our data protection protocols.
To whom the Data may be disclosed

We take measures to ensure that the recipients of personal data are kept to a minimum. The personal data we collect are disclosed to third parties, provided that the legality of such disclosure is fully justified. Specific personal data from those we lawfully collect as a Controller, may be accessed (or disclosed) on a case-by-case basis by:

  • Any relating supervisory authority within its role.
  • Any public or judicial authority where required by law or judicial decision.
  • The auditor of the company, for necessary data according requirement (financial, employment, contracts and other controls), under confidentiality.
  • The advocate, for whatever data is required in legal cases, under confidentiality.
  • The Insurance cooperating company and only for the relevant part of the information.
  • Partners’ banks (of the company, the staff or affiliates and suppliers), only for payment related data.
  • The training or systems consultants, the trainer, for training or systems control issues and only for the necessary pieces of information and data.
Your rights as a Data Subject and how you can exercise them

As a data subject under GDPR, you have the right to:

  • Access and rectify your personal data.
  • Request data erasure (“right to be forgotten”).
  • Restrict or object to processing.
  • Data portability (request data transfer).
  • Withdraw consent at any time without affecting previous processing.

To exercise these rights, please contact us at: info@raptor-project.eu

Personal Data Breach

In case of a data breach, the RAPTOR Consortium commits to:

  • Notify the relevant Data Protection Authority within 72 hours.
  • Implement corrective actions immediately.
  • Inform affected individuals without delay if there’s a high risk to their privacy.
Links to other Websites

Our Website may contain links to other websites that are not operated or controlled by us. If you click on a third-party link, you will be directed to that third-party site. We recommend that you review the Privacy Policy for each site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Cookies

By following this link, you will be informed of our cookies policy.

Contact details with the Data Protection Authority

Additional information and terminology for the Regulation can be found at www.eur-lex.europa.eu.

Contact us

If at any time you want to contact us or make a request regarding your rights or any other matter relating to the protection of personal data you may contact the project’s email at: info@raptor-project.eu.

Policy Update

This policy is effective from 01/05/2025 and will be reviewed when there is a significant change. This review will be available on our website.

Last update: 01/05/2025.

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